Inspection scheduling on your website — estimates, slots, and the calendar

Inspection scheduling software should live on your website, not on a marketplace that treats you as inventory. Clients already know your firm — or the agent already named you. They need a live estimate, an open slot, and a confirmation that lands on your calendar with drive time, not a text thread about square footage from the truck. Inspecta Home 360 inspection scheduling software puts booking on a link or iframe you paste onto the site you already have. Inspecta Home does not inspect houses. Clients book you.

Texting quotes and juggling a generic calendar leaves gaps in the day and a messy handoff into the actual inspection. The address gets retyped. The fee lives in someone’s notes. The writer opens a job that does not match what was sold. Scheduling that understands inspections prices the job from services, square footage, age, travel, and add-ons, then creates the inspection when the slot is confirmed.

Two public doors: request or live book

Not every firm wants the public to pick a time. Some want a request: address, contact, notes, then the office calls back. Some want a priced estimate and an open slot. Both should land on the same board. The Help article requests vs live estimates is the split.

Inspection request captures a lead on Projects for you to convert. Live estimate and book prices the job, offers availability, and confirming creates the calendar job. You can also book from inside Inspecta Home 360: click an empty calendar slot, or start from Estimates, save the quote, and turn it into an inspection. Public booking is for clients and agents. Internal booking is for the office on the phone.

If you offer both doors, label them clearly on the site you already have. “Book a time” should not dump someone into a request form. “Request a call” should not surprise them with a live price they were not ready to pay. Either path should still create people on the job — buyer, optional co-buyer, referring agent — so the portal and the CRM are not empty when the walk starts.

Keep the website you already paid for

You do not have to rebuild on a vendor canvas to take jobs. Open Links. Copy the book or request URL — or the iframe — onto Wix, WordPress, or Squarespace. The full-page link is /o/your-firm/book or /request. The iframe loads a chrome-less form at /embed/your-firm/book or /request. Paste it into an HTML element. Connecting a custom domain is optional. If you do not have a site yet, publish the starter page in Builder.

The how-to put booking on the website you already have is the copy-paste version. Links is first in the Business / Firm nav, before Builder, on purpose. Established firms keep their current Book tab and point it at Inspecta booking. New firms can let the hosted site carry booking so clients never leave.

The calendar has to show travel

A week of inspections is not a week of Zoom calls. Drive buffers belong on the order so you are not stacked back-to-back across town. Day, week, and month views should show address, inspector, and duration. Drag a job to reschedule. Click a job for details. Click empty time to book from services, inspectors, and clients you already have. Firm workspaces assign the inspector. Field logins only see their own assignments.

Read calendar with drive time. Estimates that convert to a job should not require retyping the property. Fee rules for square footage, age, mileage, and add-ons should be the same rules the public book page uses. If the widget shows no services or prices, check Settings: active services, availability windows, and bookable flags — not the iframe snippet.

From slot to walk without a second database

When someone books, the job should already know the client, the property, the service, and the fee. The writer opens that job. The agreement can send from that job. The invoice is that fee. If scheduling software dumps a calendar event into Google and leaves the inspection in another app, you will rebuild the job by hand every morning.

Inspecta Home 360 is one record through the lifecycle. Projects move from request to booked to on site to report to delivered to closed. People stay on the card: inspector, client, referring agent. That is inspection scheduling, not a generic scheduler with a home-inspector skin.

Availability is a business rule

Slots only exist inside the hours you publish. If the lookahead is too short, the page looks empty. If every inspector is a solo who also answers the phone, block admin time on the calendar the same way you block a crawlspace job. Crews need assignment at booking so two trucks do not accept the same hour. Office staff should be able to reschedule without calling the field for a password.

Time zones and firm hours matter when you cover a metro. Do not design the week as if every property is next door. Travel is part of the product. A calendar that hides drive time will overbook you until reviews suffer.

What not to buy

A marketplace that owns the client relationship. A scheduler that cannot price inspection add-ons. A site builder that cannot iframe into the site you already rank for. A tool that makes DNS mandatory before you can take a lead. Inspection scheduling on your website should be a link this afternoon, a calendar with drive time tonight, and a writer that opens the same job tomorrow.

A week that does not lie

When an agent texts “can you do Thursday at 10,” the office should see Thursday at 10 with drive buffer from the previous address, not a blank Google calendar. When a client books a 4-point, the duration should be a 4-point duration. When you reschedule, the confirmation message should change with the job. Client emails and texts are editable under Settings → Notifications so the book page and the inbox tell the same story.

Inspection scheduling software that cannot survive a rain delay is not inspection scheduling. Drag the job. Keep the people. Keep the fee. Keep the template assignment. Then walk. Put booking where your name already lives. Let Inspecta Home 360 price the slot and hold the week. You stay the firm on the truck.