Home inspection software pricing: monthly seats, no per-job fee

Home inspection software pricing should be predictable when the calendar fills. Per-inspection fees look cheap in January and expensive in June. Marketplace cuts look invisible until you notice who owns the client. Inspecta Home 360 sells monthly seats: Solo $119, Team $169, Scale $229. Extra seats are $25/mo on Team and Scale. Inspecta Copilot is included on every plan. Inspecta Home takes no cut of what buyers pay you. Inspecta Home does not inspect houses. You keep the fee you earned on the roof.

The public numbers live on pricing. The plan map lives in Help: Solo, Team, and Scale. This article is how to think about those numbers as an inspector, not as a spreadsheet hobbyist.

Seats, not clicks

A seat is a login that does work: you on Solo; you plus office plus another inspector on Team; a growing roster on Scale. The software bill should not rise because you wrote a longer report or attached more photos. Volume is your business. Taxing volume is their business. Choose vendors accordingly.

Inspecta Home 360 is home inspection software for booking, field writing, branded PDFs, agreements, and payment. You are not buying a PDF stamp. You are buying the loop. If a cheap per-job report tool still leaves you in another app for invoices, you did not save money. You rented a cover page.

What each plan is for

Solo — $119/mo, one seat — is a complete firm for one walker: Inspecta Copilot (voice routing, photo captions, SOP completeness, buyer summary), field writer, SOP templates, cover and report designer, PDF reports, branded website, booking, calendar, typed e-sign, client portal, hold-until-paid, CRM people and follow-ups. You are the only login.

Team — $169/mo, three seats — adds office login for the calendar and job board, team inspections, integrations (Secure24, HomeBinder, RecallChek, Zapier), and DocuSign or Dropbox Sign. Scale — $229/mo, ten seats — adds growth CRM: campaigns, CSV import, duplicates, custom fields, plus a firm-wide board and roster booking page. Extra seats are $25/mo on Team and Scale. Switch under Account → Billing before you invite past the limit.

New workspaces start a 7-day trial of the plan you pick. Card required. First charge after the trial unless you cancel. That is not a gotcha if you read the checkout screen. It is how you actually open the writer on a real job instead of a crippled sandbox.

Do the math on a real month. Twenty inspections at a $40 per-job report fee is $800 before you have paid for e-sign, a calendar, and invoicing. Fifty inspections is $2,000 in report tax plus the unpaid hours of stitching those tools together. Solo at $119 with Copilot included is a different shape: the bill stays flat while the calendar fills. That is the point of home inspection software pricing without a per-job fee.

Team is for the week you cannot answer the phone from a crawlspace. Scale is for the firm that actually runs campaigns and imports a book of agents. Neither plan charges you extra because the PDF had more photos. Photos are evidence. Taxing evidence is a bad product.

Software bill vs client invoices

Account → Billing is what you pay Inspecta Home for the workspace. Firm Billing is what clients pay you for the inspection through Stripe or PayPal. Do not mix them. The Help article Inspecta Home subscription vs client invoices is required reading before you refund anyone. Extra seats are software. Radon add-ons are job pricing. Inspecta Home does not take a cut of job add-ons.

Hold-until-paid uses the client invoice, not the software subscription. Whether you gate the PDF has nothing to do with whether your seat is paid. Keep those mental models apart or you will make a bad call on a Friday afternoon.

If a vendor quotes a low monthly price plus a per-PDF charge, ask what fifty reports cost in July. If they take a booking marketplace cut, ask who owns the client. If Copilot is extra, add it. Then compare to Solo, Team, and Scale on the pricing page. Flat seats are easier to explain to a partner than a formula that changes with volume.

Compare apples to the whole job

When you shop, convert everyone to a busy-month cost. Fifty inspections on a per-job fee plus a calendar app plus an e-sign app plus QuickBooks is not “$40 software.” It is a stack. Include the unpaid hours of retyping. Include the marketplace cut if clients book away from your name. Include whether Copilot is an add-on. On Inspecta Home 360, Copilot is included. Office login is the Team step, not a surprise SKU at month three.

Also compare what happens when you hire. If the second inspector requires a new product, the first product was a solo toy. Seats should extend the same writer, the same templates, the same portal.

What you charge the buyer is still yours

Base price, square footage, property age, additional buildings, service add-ons, travel, discount — that math belongs in your fee rules. Software pricing is seats. Job pricing is your catalog. Keep the catalog understandable, testable, and not hidden only in a UI widget you cannot explain. Clients should see a live estimate that matches the invoice.

When to change plans, not vendors

Move from Solo to Team when someone else answers the phone or walks a second truck. Move to Scale when you need campaigns, CSV import, duplicate merge, and custom fields — not because a salesperson said “enterprise.” Extra seats at $25/mo are cheaper than a second stack. If you are paying a per-job vendor plus Inspecta Home 360, you are double-paying for reports. Pick one writer.

Cancel before the trial ends if the loop does not fit. Walk one real test job first: booking link, template duplicate, field writer, generate PDF, test agreement, test invoice. That is the evaluation. A pricing page without a walk is just a brochure. Home inspection software pricing with no per-job fee is the point. Pay for seats. Collect your inspection fees in full. Start on Solo. Move to Team or Scale when the week needs more people. Read pricing, read the plan Help article, take the trial, walk a test house. If the loop works, the bill is the easy part.